Here we set out five crucial steps that can support a scheme from initial feasibility to completion. 

Step 1: Building Strong Foundations with GIS

Geospatial Information Systems (GIS) should sit at the heart of project development from day one, allowing clients to make informed decisions from the outset.

Detailed spatial analysis will identify environmental and planning constraints, support route optioneering for linear infrastructure, and assess land use and the surrounding context. Having this information highlights any areas of potential risk – such as likely costs and designated or sensitive land – as early as possible.

Step 2: Translating Mapping into Ownership Insight

Having brought together and analysed all the relevant data, the next step is to identify who owns the land in question, pinpointing all registered titles within the project’s red line boundary, as well as areas of unregistered land which may require further desktop research.

Creating a comprehensive schedule of parties with a legal interest in the land using HM Land Registry information is an essential start, with more detailed checks to follow.

Step 3: Robust Data Validation

Accurate ownership data is fundamental to effective early landowner engagement. It’s important to go beyond standard title data by carrying out detailed validation checks to ensure the right parties are contacted, at the right address, first time.

Our process, for example, includes TraceIQ searches to confirm current addresses and identify additional contact details such as telephone numbers and email addresses, as well as checks against Companies House for corporate landowners, searches of the Mutuals Register where relevant, and address verification via Royal Mail.

This level of due diligence significantly reduces the number of failed communications and repeat engagement exercises later in the project.

Step 4: Supporting Efficient Stakeholder Engagement

Verified and up-to-date landowner data underpins the success of all subsequent engagement activities. Whether issuing project communications or securing access for surveys, accuracy – including a landowner’s nominated point of contact – helps improve response rates, streamline consent processes, reduce delays and build trust.

Step 5: Bringing It All Together with SMART Technology

In our work, all GIS, land referencing and land consents data can be brought together within Savills Mapping and Referencing Tool (SMART). This platform combines route mapping, land constraints and ownership data into a single, accessible system, enabling project teams to visualise risk, track progress and make efficient, informed decisions.

For major infrastructure schemes and large-scale land assembly, integrating GIS and land referencing from the outset provides a clear, accurate and actionable understanding of both the land and the people connected to it. This collaborative approach reduces risk, improves programme certainty and supports successful delivery.

Further information

Contact Emily Holden

 Find out more about SMART here